NSW fire safety

AFSS record keeping: stay organised and audit-ready

The goal is simple: if someone asks for your latest AFSS, Fire Safety Schedule, and supporting evidence, you can produce it quickly. This page suggests a lightweight record-keeping system for owners, strata and agents.

On this page

• Quick answer

• Minimum record set

• A simple record system

• FAQs

• Official references

Quick answer

Store the latest AFSS and the current Fire Safety Schedule together, with lodgement confirmations.
Keep service/test evidence organised by measure and by year.
Make it easy for strata/agents to retrieve: one shared folder + one-page index.

Minimum record set

Signed AFSS (PDF)
Current Fire Safety Schedule (PDF)
FRNSW lodgement confirmation
Council lodgement confirmation/receipt
Service/test reports and rectification evidence

A simple record system

Pick one “source of truth” location (secure cloud folder or a compliance platform) and standardise naming. If you share records with contractors, strip personal information where possible and use least-privilege access.

If you’re building this from scratch, start with the Tools page and the checklist download.

FAQs

Where should the AFSS be displayed?

FRNSW guidance commonly refers to displaying the current statement and schedule in a prominent place in the building. Confirm the specifics for your premises.

Should we store records digitally?

Digital storage makes retrieval easier. Keep backups and protect personal information.

Do we need to keep old schedules?

Keep the current schedule and retain older versions if they help explain changes over time. Ask your certifier/council if unsure.

What’s the minimum set of records to keep?

At minimum: AFSS copies, current schedule, lodgement confirmations/receipts, and service/test evidence.

Official references

Always confirm current requirements with your council and Fire and Rescue NSW.

Get the NSW checklist

We’ll email the checklist + occasional updates as tools go live.

AFSS lodgement checklist (NSW)
Links to official templates
Common mistakes that cause delays

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